Chief of Organization and Fun (Executive Assistant)
Hey there!
Are you ready to embark on an exciting adventure as the right-hand person to a dynamic CEO and Founder? We’re seeking an extraordinary individual to join our team as a Chief of Organization and Fun (officially known as an Executive Assistant). If you’re a multitasking wizard who can read minds (almost), we want to hear from you!
About Us:
Your Mission (should you choose to accept it):
Your Superpowers (aka Responsibilities):
• Taming the email beast: You’ll sort through and answer emails like a champ, ensuring the important stuff gets the attention it deserves.
• Calendar conqueror: Managing our CEO’s schedule will be your domain. Personal and work commitments? You’ve got it covered, ensuring nothing falls through the cracks.
• Meeting magician: Whether live or from recordings, you’ll capture and write meeting notes like a pro, making sure nothing gets lost in the shuffle.
• Money maestro: Basic bookkeeping tasks, tracking expenses, and sending invoices will be a breeze for you.
• Bill ninja: You’ll make sure regular bills for work and personal needs are paid on time. Goodbye, late payment stress!
• Appointment virtuoso: Booking appointments, from medical check-ups to travel plans to dinner reservations, will be second nature to you.
• Sherlock Holmes of research: You’ll unearth valuable information, helping our CEO stay one step ahead in the game.
• Creative organizing genius: Presentations, training materials, and data organization will be your playground. You’ll make everything look polished and professional.
• Captain Administration: As the superhero of administrative support, you’ll handle various tasks and ensure our CEO’s ship sails smoothly.
• Mistake ninja: With your attention to detail, you’ll catch potential slip-ups before they happen, saving the day!
Your Toolkit (Skills and Qualifications):
• Native or advanced proficiency in English and Spanish because our CEO loves to communicate in both languages.
• A hawk’s eye for detail and a genuine love for learning new things.
• Experience in creating and writing SOPs (Standard Operating Procedures) is a plus.
• Basic graphic design skills because you’ll sprinkle some creative magic from time to time.
• Tech-savvy with Microsoft Office 365 and Asana.
• You’re known for your punctuality and reliability—never missing a beat.
• Comfortable with handling sensitive information and maintaining confidentiality.
• Personal and professional goals drive you, and you’re eager to achieve greatness together.
Perks and Benefits:
• Native or advanced proficiency in English and Spanish because our CEO loves to communicate in both languages.
• A hawk’s eye for detail and a genuine love for learning new things.
• Experience in creating and writing SOPs (Standard Operating Procedures) is a plus.
• Basic graphic design skills because you’ll sprinkle some creative magic from time to time.
• Tech-savvy with Microsoft Office 365 and Asana.
• You’re known for your punctuality and reliability—never missing a beat.
• Comfortable with handling sensitive information and maintaining confidentiality.
• Personal and professional goals drive you, and you’re eager to achieve greatness together.
How to Apply:
How to Apply:
Ready to step into the role of Chief of Organization and Fun?
Here are some steps:
1. Fill out our application form showcasing your skills, superhero qualities, and why you’re excited to join. By July 17th, 2023
2. Do self-record video answers via Loom to two questions. – by July 19th, 2023
3. Do a small paid task – by July 21st, 2023
4. Do a Zoom interview – July 24-25, 2023
5. Get started! – August 1st, 2023
Note: This position comes with high doses of laughter, a few surprise challenges, and the opportunity to significantly impact our CEO’s life.
We can’t wait to meet you!